1
He replies within two business days
Usually the same day. You get date availability, a confirmed price including any travel line, and answers to whatever you asked.
Booking
Let's get a date on the calendar
Fill in what you know. Replies go out within two business days, usually the same day.
Booking inquiry
Fields marked * are needed so he can reply properly.
After you send it
What happens next, without reading the PDF
The short version of the agreement, in plain language. The PDF is the binding document, but nothing in it should be news to you by the time you open it.
2
The date is held while you decide
Your date is held informally for two weeks with no deposit and no obligation, so you have time to take it to a PTO meeting or a business manager.
3
Contract and paperwork
The terms and conditions come to you for signature. Certificate of insurance, W-9, vendor registration and background check documentation go wherever your district needs them.
4
Two weeks out
A short logistics email confirms the room, the schedule, the A/V and where to park. If teachers want them, the pre-visit vocabulary sheet and post-visit prompts arrive here.
5
Event day
He arrives early to set up. Your staff stay with their students throughout, as they would for any assembly. You do not need to provide help with equipment.
6
Invoice
Sent after the event, Net 30, payable by check, purchase order or district ACH. No deposit was ever taken, so there is nothing to reconcile.
If the date has to move
Snow day, testing window, closure or emergency: the date moves at no penalty, just give as much notice as you reasonably can. In the rare case he has to move a date, usually because of a genuine severe weather event, you get the earliest replacement available and the option to cancel with a full refund of anything already paid.
Still deciding
Two pages worth reading first
If price is the sticking point, start with funding. If you have practical questions about space, insurance or lead time, the FAQ answers them properly.